Public Records Request
District Court - Court Records Request
Court records include any document, information, exhibit, or other thing that is maintained by a court in connection with a judicial proceeding and any information in a case management system created or prepared by the court that is related to a judicial proceeding. Examples of court records are: an index, calendar, docket, order, decree, judgment, or minute entry in a courtroom proceeding.
Some categories of court records the public cannot access include:
- Police reports
- Mental illness commitment records
- Alcohol and drug treatment commitment records
- Court records sealed by judicial order
Clark County District Court’s retention schedule is as follows:
- 3 years for closed criminal, civil and infraction cases
- 10 years for domestic violence and driving while intoxicated-related cases
- 10 years for open civil cases with judgments
*Once the retention period has passed, the cases are destroyed.
There are costs for copying and scanning records, and the court will charge a fee for the time it takes to complete the necessary research and prepare the records. The records clerk will work with you to be sure your needs are understood and, where possible, to narrow the search.
Fees for Court Records Requests:
|Copies||$0.50 per page|
|Certified copies||$5.00 for the 1st page, $1.00 for each subsequent page, per document|
COURT RECORDS REQUEST FORM (PDF-fillable)
Court Records Requests can be submitted by mail, email, fax or in person:
|Clark County District Court
PO Box 9806
Vancouver, WA 98666-8806
|In person||Clark County Courthouse
1200 Franklin Street
Vancouver, WA 98660
Monday-Friday 8:00am to 4:30pm
District Court - Administrative Public Records
Clark County District Court is committed to openness, transparency, and the promise that the public should have reasonable access to administrative public records.
Effective January 1, 2016, General Rule 31.1: Access to Administrative Records:
- Confirms the right of the public to examine administrative records of the judicial branch.
- Establishes procedures for requesting records and guidelines for those responding to requests.
Requests for records of Clark County District Court will be coordinated by the District Court public records officer. All requests must be in writing. A request form for these records is available for your convenience:
District Court Administrative Records Request Form (PDF – fillable)
- Requests for records for Superior Court will be coordinated by the public records officer for their court. Please contact them directly:
For requests handled by District Court, the public records officer will send you a response within five (5) business days of submitting your request. The response will acknowledge your request with one or more of the following:
- Requested records provided
- Anticipated date of arrival
- Expected costs required to proceed
- Further clarification required
- Explanation for non-disclosable records
As part of your records request, District Court is unable to:
- Answer general requests for information
- Answer questions involving general research or compiling of information
- Perform legal research
- Create a record if a record does not currently exist
Before submitting your request, please review Exemptions to understand which records are specifically exempted under court rule, statute, or case law.
Administrative records requests can be submitted by mail, fax, email or in person:
Clark County District Court
Clark County Courthouse
There may be costs for copying or scanning records, and the court may charge a fee for the time it takes to complete the necessary research and prepare the records for inspection or copying if the request requires more than one hour of staff time. Additionally, there may be actual costs of copying or scanning the records. The public records officer will work with you to be sure your needs are understood and, where possible, to narrow the search, making the process as efficient and effective as possible. For most requests, the process of locating the records can be accomplished within an hour. For more extensive requests, the agency may charge for research and preparation time after the first hour.
Fees for Administrative Records Requests:
$0.50 per page
$20.00 per hour, after the first free hour
Certain administrative records cannot be disclosed if prohibited under GR 31.1, or other court rules, federal statutes, state statutes, court orders, or case law.
For records that aren’t entirely exempt, non-disclosable information will be redacted.
If all or part of a judicial administrative record is non-disclosable, you will receive written notification explaining why.
If you disagree with the decision that the record you requested cannot be disclosed or has been redacted, you may choose to request a review of the decision. Requests for review must be submitted within 90 days of the public records officer's decision.
Request for Review Form (PDF)